Make document exceptions visible before they move downstream.

MicroExtract can apply configured checks after extraction and surface records that need a person to review missing, inconsistent or rule-failing data.

Discuss This Workflow →Validation Engine

RULE

Define what should be checked

Examples can include required fields, totals, identifiers, formats and configured reference checks.

EXCEPTION

Flag records that need attention

A failed check should create a visible exception rather than silently accepting uncertain data.

REVIEW

Keep an accountable human decision

The workflow can route flagged records to the appropriate review step before acceptance or export.

Why not rely on AI confidence alone?

Business acceptance should be tied to explicit workflow rules where the risk requires it. AI-assisted extraction and deterministic validation serve different purposes.

Map the exception path before automating at scale.

Define what counts as accepted, what needs review and who owns the decision.

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Document Exception Review: Decision and Handoff

A review workflow makes uncertain or rule-failing output visible to the person authorised to decide what happens next.

Define the review trigger

Examples include missing mandatory identifiers, ambiguous dates, incomplete tables and results outside approved specifications. Separate extraction errors from genuine business exceptions.

The trigger should explain what needs checking. It should not silently approve a record because processing finished.

Give the reviewer the right evidence

Retain the permitted source, relevant output, template revision and reason for review. Use an authorised reference system when the document alone is insufficient.

Record who reviewed the result, the decision, the reason and any correction according to the approved workflow. Acknowledgement is not correction.

Use explicit outcomes

Outcome	Meaning
Accept	Required checks are satisfied under the approved process.
Correct	A source-supported correction is recorded and revalidated.
Reject	The result must not proceed as accepted output.
Escalate	Another authorised person or source is needed.

Keep downstream actions separate

Approving an extraction does not automatically authorise payment, a stock release, an ERP amendment or another operational action. Confirm the receiving process and its approval boundary.

Measure time to reviewed output and unresolved exception age rather than only counting completed jobs.